Foreign credential evaluation (WES, ECE, ECA, VETASSESS) — why files get rejected, and how to fix it
This page lists 8 rejection causes we see in practice for foreign credential evaluation (wes, ece, eca, vetassess), each with a fix that can be applied before filing. Most are caught during document review, well before the cost of re-certifying an entire set — to have our team review your scans first, contact LINE @Thainotary or call 094-8958999.
Causes and fixes
1. Most evaluation bodies require transcripts sent directly by the issuing institution, not by the applicant.
Fix: Check this during the document review, before certification — fixing a source document costs far less than re-certifying the set.
2. Do not convert grades into the destination country's scale; attach the institution's own grading explanation instead.
Fix: Keep colour scans of the reviewed set so you can compare quickly if the destination asks for a targeted correction.
3. Spell every name exactly as it appears in the passport, across every document in the same bundle.
Fix: Check this during the document review, before certification — fixing a source document costs far less than re-certifying the set.
4. Never remove staples or separate pages that an authority has bound and stamped across the seam.
Fix: Keep colour scans of the reviewed set so you can compare quickly if the destination asks for a targeted correction.
5. Submitting dark or skewed phone photos
Fix: Send full-page colour scans where stamps and signatures are legible; unreadable files force a reissue.
6. Missing the certified translator's stamp or statement
Fix: Check that the stamp, certification wording, and translator details are all present before delivery.
7. Delivering a file format the destination system rejects
Fix: Confirm whether a digitally signed file or a printed set is required, and prepare that format from the first round.
8. Not every page of the set translated
Fix: Translate every page, endorsement pages included, and keep the page order identical to the source.
A review before filing costs less than re-certifying
Most rejections are not about the content of the document — they come from steps taken in the wrong order, or a format the receiving authority does not accept. Send us the scans before work starts and we will confirm the correct certification route and the full document list first.
Contact: LINE @Thainotary · phone 094-8958999 · email contact@thainotary.co.th
Talk to us before you commit to anything
Many clients arrive with one set of documents while the destination expects a different one. We start by asking where you are filing, for what purpose, and by when — then tell you plainly what is required, including the steps you can complete yourself at no extra cost. A team with over 15 years in cross-border documentation is available before you spend time on the wrong route.
- Destination requirements explained in plain language.
- A clear statement of which steps your case needs and which it does not.
- Help sequencing multiple documents across multiple authorities.
Consult us at LINE @Thainotary · 094-8958999 · contact@thainotary.co.th
Ask a questionGo deeper on Foreign credential evaluation (WES, ECE, ECA, VETASSESS)
Our advisory team has run these certification chains for 15+ years. Two references we keep updated for clients:
- Step-by-step playbook: documents, order of certification, rejection risks
- Route comparison: which certification path your receiving authority accepts
Not sure which route applies? Send us the scan — LINE @Thainotary · 094-8958999 · contact@thainotary.co.th
Documents usually required
- High-resolution colour scans of every page, including stamps and signatures
- Passport bio-data page used as the reference spelling for all names
- Confirmation of the file format the Australian authority accepts (digital PDF or hard copy)
- Any earlier translation already lodged, so terminology stays consistent
Common reasons a bundle is rejected
- Most evaluation bodies require transcripts sent directly by the issuing institution, not by the applicant.
- Do not convert grades into the destination country's scale; attach the institution's own grading explanation instead.
- Spell every name exactly as it appears in the passport, across every document in the same bundle.
Prefer not to handle the chain yourself? Send the scans and we run every step for you, from translation to the final endorsement.
How the process runs — Foreign credential evaluation (WES, ECE, ECA, VETASSESS)
- Collect colour scans of every page and confirm name spelling against the passport.
- Confirm with the Australian receiving authority which certification format and file type it accepts.
- Have the translation produced by a certified translator, with the certification stamp and statement attached.
- Proof-read every name, date, and number against the source before the final version is issued.
- Deliver the digitally signed file or printed set, then attach it to the application it supports.
Fees and processing times are set by each authority and vary by document and destination — confirm them with the responsible agency.
Handling it yourself vs letting iLC run it
| Aspect | Doing it yourself | With iLC |
|---|---|---|
| Working out which steps apply | You read each authority's rules yourself, and usually learn a step was missing only after the bundle is refused. | Our advisers review the documents before work starts and sequence translation, notarisation, MFA, and embassy in one pass. |
| Time spent filing | Repeat trips to each office, queueing and collecting in person. | We file on your behalf; you send scans and receive the finished set by post or courier. |
| Risk that the translation is refused | Agency names, job titles, and the certification wording often do not match what the receiving office accepts. | We use terminology and certificate formats the receiving authority has accepted before, with two-stage proof-reading. |
| If the bundle is rejected | You diagnose the cause and refile yourself, losing a full cycle. | We identify the cause, correct it, and refile without you starting over, with progress reported along the way. |
What clients typically use this for
- Skilled migration and points-tested visas
- Postgraduate admission abroad
- Professional body registration
Talk to us before you commit to anything
Many clients arrive with one set of documents while the destination expects a different one. We start by asking where you are filing, for what purpose, and by when — then tell you plainly what is required, including the steps you can complete yourself at no extra cost. A team with over 15 years in cross-border documentation is available before you spend time on the wrong route.
- Destination requirements explained in plain language.
- A clear statement of which steps your case needs and which it does not.
- Help sequencing multiple documents across multiple authorities.
Consult us at LINE @Thainotary · 094-8958999 · contact@thainotary.co.th
Ask a questionRejection causes for other services
ข้อมูลสำคัญ & คำถามที่พบบ่อย — Credential
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