Medical record and health document certification

Documents to prepare

• Freshly issued original Thai civil or corporate record from the issuing office
• Complete English translation of every page, with the translator's statement of accuracy
• Copy of the document holder's passport or Thai national ID card
• Power of attorney with ID copies of both parties if someone else files on your behalf
• Legalization request form in the format used by the Department of Consular Affairs
• Name of the destination country and the exact receiving authority

Process steps

1. Step 1. Obtain a freshly issued original from the office that produced the record and check that every page is present.
2. Step 2. Prepare a complete translation with the translator's statement of accuracy attached.
3. Step 3. File for legalization at the Department of Consular Affairs, Ministry of Foreign Affairs, with the original and the translation together.
4. Step 4. Complete the next certification layer required by the destination country — Apostille, or legalization at that country's embassy in Thailand.
5. Step 5. Collect the finished bundle, scan a full copy for your records, then submit it in the format the receiving authority specifies.

What gets files rejected

• Hospitals normally issue certified copies only to the patient or an authorised representative.
• Drug and procedure names should keep the original clinical term alongside the translation.
• Spell every name exactly as it appears in the passport, across every document in the same bundle.
• Never remove staples or separate pages that an authority has bound and stamped across the seam.

What this certified set is used for

• Overseas treatment referrals
• Medical visa applications
• Insurance and disability claims

Other playbooks