An import or export declaration — what should you know about crew-related requirements?

This question is specifically about “An import or export declaration”, so the answer below starts with what this case actually needs before setting out the general rules. After filing, follow up on the cycle the office states rather than waiting past the deadline. The specifics here are document type: Customsdecl, and those decide which translation and certification level applies. The terms that frame this page are import · export · declaration · know. The biggest risk in cases like this is doing the certification steps out of order, which forces a restart. The point to fix before starting is the real deadline, so the steps can be scheduled backwards from it. Before starting, confirm with the receiving body whether it wants an original, a certified copy or a certified translation, then check that names are spelled identically to the passport or ID card on every page, then verify the source document is still within any validity window the recipient applies. Plan the schedule with room for at least one review cycle at the receiving office. Public holidays and embassy closures move certification queues more than most people expect. If the receiving body confirmed its requirements by email, keep that message with the file. Note who signed each certification and on what date for later reference. The bill of lading names shipper, consignee and delivery terms, and must match the invoice field by field. Packing lists should use exactly the same goods description as the commercial invoice. Sailing dates drive the document queue, so state the documentation cut-off from the outset. Tariff codes and container numbers stay in their original form and are never translated over. Seafarer certification follows the STCW Convention 1978 as amended, with Thai seafarer documents issued by the Marine Department. The items usually translated for work with a foreign vessel or operator are the seafarer's identity and record book, certificates of competency, specialised training certificates, the medical fitness certificate and sea service testimonials. A Thai document for use abroad is translated in full, including stamps and signatures, then submitted for certification to the Legalisation Division of the Department of Consular Affairs, Ministry of Foreign Affairs, and afterwards to the destination country's embassy or consulate where that country requires it. Thailand is not a party to the Hague Apostille Convention, so no apostille is issued for Thai documents. Company and personal names in English must match the company certificate and the passport on every document in the set, and B/L numbers, container and seal numbers, tariff headings, quantities, weights and dates are copied exactly. Translators do not interpret or condense. If the original contains an error the issuer must correct the original, because changing only the translation makes the set inconsistent and gets it returned. Cost and lead time depend on page count, how many certified sets are needed, the target language and the steps the receiving party requires, so every file is quoted before work starts. Send scans of every page together with the written requirements from the buyer, carrier, airline, bank or receiving authority via LINE @NAATI, call +66 80-557-8887 or email ilc@thainotary.co.th.

ปรึกษาฟรี — LINE @NAATI · โทร 080-5578887 · อีเมล ilc@thainotary.co.th