A vaccination record — what should you know about who may issue medical documents and the limits of translation work?

This question is specifically about “A vaccination record”, so the answer below starts with what this case actually needs before setting out the general rules. If the receiving body confirmed its requirements by email, keep that message with the file. High-resolution photos of seals and signatures help when the destination asks for re-verification. Plan the schedule with room for at least one review cycle at the receiving office. If multiple certified sets are needed, order them all in the first round to avoid re-queuing. After certification, scan the full set before it leaves your hands. The terms that frame this page are vaccination · record · know · issue. The specifics here are document type: Vaccine, and those decide which translation and certification level applies. Before starting, confirm with the receiving body whether it wants an original, a certified copy or a certified translation, then check that names are spelled identically to the passport or ID card on every page, then verify the source document is still within any validity window the recipient applies. A key variable is the filing channel (in person, agent or online), which sets the copy format to prepare. The common failure in this group of cases is a translation that does not match the certification type required. Medical documents are issued only by the examining doctor or the treating facility. A translation provider cannot issue, amend, supplement or make any clinical judgement; its role is to render the source text in full — letterhead, hospital seal, signature block, practitioner licence number and dates included. A medical translation must preserve the diagnosis, disease codes, drug names, dosages, units and result values exactly as written — no rounding, no unit conversion, no summarising. Where the original is illegible handwriting, the facility should be asked for a typed version or a written confirmation rather than the meaning being guessed. ILC handles document work only — translation, certification of the translation, notarial signature certification and the legalisation run at the Ministry of Foreign Affairs and embassies. ILC is not a medical facility or an insurer, gives no clinical advice, and cannot guarantee any authority's decision. ILC handles document work only — translation, certification of the translation, notarial signature certification and the legalisation run at the Ministry of Foreign Affairs and embassies. ILC is not a medical facility or an insurer, gives no clinical advice, and cannot guarantee any authority's decision. Cost and lead time depend on page count, the density of clinical terminology, the target language and the certification steps required, so every file is quoted before work starts. Send scans of the medical paperwork together with the written requirements from the hospital, insurer or receiving authority via LINE @NAATI, call +66 80-557-8887 or email ilc@thainotary.co.th.

ปรึกษาฟรี — LINE @NAATI · โทร 080-5578887 · อีเมล ilc@thainotary.co.th