Seeking accreditation from an international body in Japan — what translation and certification is expected?

The case under review is “Seeking accreditation from an international body in Japan”, so it flags what usually causes documents like this to be rejected before summarising the general practice. After certification, scan the full set before it leaves your hands. For documents going abroad, include international shipping time in the plan. Leave buffer time in case a translation has to be amended or a source document re-issued. Keep a copy of every source document plus the receipt or docket from each step. Attach a document index to the bundle so nothing is lost during review. NGOs usually file with both Thai authorities and overseas funders, and the two ask for different document sets. Documents for foreign staff tie into visa and work-permit work, so plan them together. The specifics here are purpose: Accreditation; destination: Jp, and those decide which translation and certification level applies. The terms that frame this page are Seeking · accreditation · international · body. The point to fix before starting is the real deadline, so the steps can be scheduled backwards from it. The biggest risk in cases like this is doing the certification steps out of order, which forces a restart. Before starting, check that names are spelled identically to the passport or ID card on every page, then confirm with the receiving body whether it wants an original, a certified copy or a certified translation, then count the number of certified sets needed before work starts, because extra sets restart the certification steps. A Thai non-profit document intended for use abroad normally starts with an extract certified by the issuing authority, is then translated by a translator who takes responsibility for accuracy, is certified by the Legalisation Division of the Department of Consular Affairs, Ministry of Foreign Affairs, and is finally legalised at the destination country's embassy or consulate where that country requires it. Thailand is not a party to the Hague Apostille Convention, so no apostille is issued for Thai documents. A charity or religious-body document issued abroad for use in Thailand is first certified under the system of the issuing country, then legalised by the Royal Thai Embassy or Consulate there, and afterwards translated into Thai with the translation certified by the Department of Consular Affairs where the Thai receiving body requires it. That receiving body decides whether originals, certified copies or a given number of translation sets are needed. ILC handles documents only: translation, certified translation, coordinating a notarial services attorney and running certification at the Department of Consular Affairs and embassies. It does not register foundations, associations or temples, is not a law firm or an audit firm, gives no ruling on tax privileges, and guarantees no decision by any registrar, religious authority, funder or foreign body. Cost and lead time depend on page count, target language, how many certified sets are needed and the steps the receiving authority requires, so every file is quoted before work starts. Send scans of every page together with the written requirements from the registrar, funder or receiving body via LINE @NAATI, call +66 80-557-8887 or email ilc@thainotary.co.th.

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