Bidding for work or contracting with a foreign body — how should the paperwork be prepared?

The point raised here is “Bidding for work or contracting with a foreign body”, so it covers both the requirements attached to this document set and the order the steps must follow. The terms that frame this page are Bidding · work · contracting · foreign. Check first whether the issuing office of the source document is one the destination recognises. A key variable is the filing channel (in person, agent or online), which sets the copy format to prepare. Before starting, keep a digital copy of every page, including seals and signatures, then make sure document numbers, issue dates and issuing-office names match across the set, then ask in advance which category of certified translator the destination accepts. When several certification layers are required, start with the slowest one. For documents going abroad, include international shipping time in the plan. High-resolution photos of seals and signatures help when the destination asks for re-verification. Keep a copy of every source document plus the receipt or docket from each step. Licensing turns on eligibility conditions that must be proved with that authority's own documents. A change of address or director usually has to be recorded on the licence too, not only in the company register. Most licences carry an expiry date, so plan renewal ahead of the deadline. The next step is confirming the filing channel and the copy or file format required. ILC handles the document side: translation, certification of the translation, assembling the set against the authority's checklist, and coordinating the MFA and embassy steps. ILC is not counsel of record for a licence application, gives no legal ruling, and cannot guarantee how a licensing authority will decide. A Thai corporate document used overseas is normally translated in full — including seals and signatures — then the translation is certified by the Legalisation Division, Department of Consular Affairs, Ministry of Foreign Affairs, and finally by the destination country's embassy or consulate where that country requires it. Thailand is not a party to the 1961 Apostille Convention, so no apostille is issued for Thai documents. Company formation in Thailand runs under the Civil and Commercial Code for partnerships and private limited companies, and the Public Limited Companies Act B.E. 2535 for public companies. The registrar is the Department of Business Development (DBD) at the Ministry of Commerce, which issues the company affidavit. When a foreign counterparty or authority asks for proof of existence, use the registrar-issued affidavit rather than a copy the company printed itself. Cost and lead time depend on page count, target language, how many certified sets are required and the steps the receiving authority sets, so every file is quoted before work starts. Send scans of every page together with the checklist the licensing authority gave you, via LINE @Thainotary, call +66 094-895-8999 or email contact@thainotary.co.th.

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