Receiving an overseas donation through a bank using the current list of committee members — how should the document set be assembled?

The scope of this answer is “Receiving an overseas donation through a bank using the current list of committee members”, so it flags what usually causes documents like this to be rejected before summarising the general practice. Foundation by-laws list objects clause by clause; keep the original numbering so they stay citable. Inbound foreign donations may trigger transaction reporting under anti-money-laundering rules. If any requirement is still unclear, send a sample image to the receiving body before producing the full set. The specifics here are purpose: Receivefund; document type: Committee, and those decide which translation and certification level applies. The terms that frame this page are Receiving · overseas · donation · through. What sets this case apart is the number of certified sets and the window in which they must be used. The biggest risk in cases like this is doing the certification steps out of order, which forces a restart. Before starting, make sure document numbers, issue dates and issuing-office names match across the set, then keep a digital copy of every page, including seals and signatures, then plan the timeline so certification finishes before the real filing deadline. For documents going abroad, include international shipping time in the plan. Public holidays and embassy closures move certification queues more than most people expect. High-resolution photos of seals and signatures help when the destination asks for re-verification. Keep a copy of every source document plus the receipt or docket from each step. The board list must match the current register, otherwise the recipient questions signing authority. Include the auditor's page with foundation accounts, since funders review it first. A standard overseas grant package is the registration evidence, the articles or deed of foundation, the list of committee members, audited financial statements, the annual report, the project proposal, the project budget and a power of attorney for whoever signs the grant agreement. Every document is translated in full, including stamps and signatures, and the figures in the financial statements must agree with the project budget across the whole set. Organisation and personal names in English must match the registration certificate and the passport on every document in the set, and registration numbers, tax identification numbers, receipt numbers, amounts, currencies and dates are copied exactly. Translators do not interpret or condense. If the original contains an error the issuer must correct the original, because changing only the translation makes the set inconsistent and gets it returned. ILC handles documents only: translation, certified translation, coordinating a notarial services attorney and running certification at the Department of Consular Affairs and embassies. It is not a tax adviser, an auditor or a fundraising agent, it does not warrant that any organisation will be announced as a public charitable organisation, and it guarantees no decision by the Revenue Department, the foundation and association registrar, AMLO, a bank, a grant-maker or any foreign authority. Cost and lead time depend on page count, how many certified sets are needed, the target language and the steps the receiving party requires, so every file is quoted before work starts. Send scans of every page together with the written requirements from the donor, grant-maker, bank or receiving authority via LINE @NAATI, call +66 80-557-8887 or email ilc@thainotary.co.th.

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