Entering a partnership with an overseas organisation using a foundation or association registration certificate — how should the document set be assembled?

The subject of this page is “Entering a partnership with an overseas organisation using a foundation or association registration certificate”, so it deals with the case-specific points first and the shared rules afterwards. The specifics here are purpose: Partnership; document type: Regcert, and those decide which translation and certification level applies. The terms that frame this page are Entering · partnership · overseas · organisation. A key variable is the filing channel (in person, agent or online), which sets the copy format to prepare. The common failure in this group of cases is a translation that does not match the certification type required. Before starting, keep a digital copy of every page, including seals and signatures, then make sure document numbers, issue dates and issuing-office names match across the set, then ask in advance which category of certified translator the destination accepts. When several certification layers are required, start with the slowest one. Documents with a short validity window should be produced as close to the filing date as possible. Attach a document index to the bundle so nothing is lost during review. High-resolution photos of seals and signatures help when the destination asks for re-verification. Overseas funders commonly require proof of legal status issued within a recent window. Foundation articles list objectives clause by clause; translate them in order without merging. Foundation by-laws list objects clause by clause; keep the original numbering so they stay citable. An association registration certificate differs from a foundation certificate; state the correct type. After certification, scan the full set before it leaves your hands. A standard overseas grant package is the registration evidence, the articles or deed of foundation, the list of committee members, audited financial statements, the annual report, the project proposal, the project budget and a power of attorney for whoever signs the grant agreement. Every document is translated in full, including stamps and signatures, and the figures in the financial statements must agree with the project budget across the whole set. Organisation and personal names in English must match the registration certificate and the passport on every document in the set, and registration numbers, tax identification numbers, receipt numbers, amounts, currencies and dates are copied exactly. Translators do not interpret or condense. If the original contains an error the issuer must correct the original, because changing only the translation makes the set inconsistent and gets it returned. ILC handles documents only: translation, certified translation, coordinating a notarial services attorney and running certification at the Department of Consular Affairs and embassies. It is not a tax adviser, an auditor or a fundraising agent, it does not warrant that any organisation will be announced as a public charitable organisation, and it guarantees no decision by the Revenue Department, the foundation and association registrar, AMLO, a bank, a grant-maker or any foreign authority. Cost and lead time depend on page count, how many certified sets are needed, the target language and the steps the receiving party requires, so every file is quoted before work starts. Send scans of every page together with the written requirements from the donor, grant-maker, bank or receiving authority via LINE @NAATI, call +66 80-557-8887 or email ilc@thainotary.co.th.

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