Submitting a certificate of service issued at the end of employment in Japan — how must it be translated and certified?

The subject of this page is “Submitting a certificate of service issued at the end of employment in Japan”, so it deals with the case-specific points first and the shared rules afterwards. Before starting, count the number of certified sets needed before work starts, because extra sets restart the certification steps, then verify the source document is still within any validity window the recipient applies, then check that names are spelled identically to the passport or ID card on every page. What sets this case apart is the number of certified sets and the window in which they must be used. The most frequent cause of delay in this group is missing supporting documents on the first submission. The terms that frame this page are Submitting · certificate · service · issued. The specifics here are document type: Servicecert; destination: Jp, and those decide which translation and certification level applies. If any requirement is still unclear, send a sample image to the receiving body before producing the full set. Attach a document index to the bundle so nothing is lost during review. Note who signed each certification and on what date for later reference. If multiple certified sets are needed, order them all in the first round to avoid re-queuing. Leave buffer time in case a translation has to be amended or a source document re-issued. A Thai labour document intended for use abroad is normally translated into the target language, then submitted for certification of the translation to the Legalisation Division, Department of Consular Affairs, Ministry of Foreign Affairs, and afterwards to the embassy or consulate of the destination country where that country requires it. Thailand is not a party to the Hague Convention abolishing the requirement of legalisation for foreign public documents, so no Apostille is issued for Thai documents. Names, dates, job titles and wage figures must match across every document in the same set. If the spelling on an employment certificate differs from the passport or ID card, the issuer should correct the original before translation, because a translator has no authority to alter source text and changing only the translation creates an inconsistency that gets the file returned. Thailand has no common-law notary public. Certification of signatures, true copies or affidavits for overseas use is performed by a Notarial Services Attorney registered under the rules of the Lawyers Council of Thailand. In labour files the documents most often signature-certified are powers of attorney, self-declarations and statements filed with foreign authorities. Cost and lead time depend on page count, target language, how many certified sets are needed and the steps the receiving authority requires, so every file is quoted before work starts. Send scans of every page together with the written requirements from the employer, fund, skills assessing authority or receiving body via LINE @NAATI, call +66 80-557-8887 or email ilc@thainotary.co.th.

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