Submitting an import or export customs declaration to Germany — how must it be translated and certified?

The scope of this answer is “Submitting an import or export customs declaration to Germany”, so it deals with the case-specific points first and the shared rules afterwards. Annual roadworthiness certificates carry the testing station number; transcribe it in full. Some vehicle registration certificates are two-sided, and both sides need translating and certifying. After certification, scan the full set before it leaves your hands. Some destinations require a colour copy of the registration, not a certified black-and-white one. Used-car sale contracts should record the odometer reading on the handover date. Vehicle export also needs the manufacturer's or dealer's sale notification document. Before starting, count the number of certified sets needed before work starts, because extra sets restart the certification steps, then verify the source document is still within any validity window the recipient applies, then check that names are spelled identically to the passport or ID card on every page. Transport authorities often apply a validity window to certified documents; confirm it will still be valid on the filing date. What sets this case apart is the number of certified sets and the window in which they must be used. Check first whether the issuing office of the source document is one the destination recognises. The terms that frame this page are Submitting · import · export · customs. The specifics here are document type: Declaration; destination: De, and those decide which translation and certification level applies. VIN and engine numbers must be transcribed character-for-character; the destination checks them against a register. Temporary vehicle export runs on the carnet system; state the carnet number and destination country. Keep a copy of every source document plus the receipt or docket from each step. Attach a document index to the bundle so nothing is lost during review. For documents going abroad, include international shipping time in the plan. Plan the schedule with room for at least one review cycle at the receiving office. For overseas use of a Thai transport or customs document the sequence is: obtain the original or the issuer-certified copy, translate it into the target language, have the translation certified by the Legalisation Division of the Department of Consular Affairs, MFA, and then legalise it at the destination country's embassy or consulate where that country requires it. Always obtain the destination's written requirements first. A transport or customs translation must keep every number and code exact — licence number, plate, chassis and engine numbers, declaration number, tariff code, units, quantities and currency. Personal and company names must match the passport or company affidavit, dates must state whether the Buddhist or Gregorian era is used, and nothing may be summarised or omitted, seals and endorsements included. Thailand is not a party to the Hague Apostille Convention, so no Apostille is issued for Thai-issued documents; Thai transport and customs documents go through Department of Consular Affairs certification and destination-embassy legalisation instead. Where a destination asks for an Apostille, request written confirmation that it accepts the Thai legalisation route. Cost and lead time depend on page count, target language, the number of line items in the document and the certification steps required, so every file is quoted before work starts. Send scans of every page together with the written requirements from the transport authority, customs office or receiving agency via LINE @NAATI, call +66 80-557-8887 or email ilc@thainotary.co.th.

ปรึกษาฟรี — LINE @NAATI · โทร 080-5578887 · อีเมล ilc@thainotary.co.th