Submitting an import or export licence for controlled goods to New Zealand — how must it be translated and certified?

The subject of this page is “Submitting an import or export licence for controlled goods to New Zealand”, so the answer below starts with what this case actually needs before setting out the general rules. The terms that frame this page are Submitting · import · export · licence. The specifics here are document type: Importlicence; destination: Nz, and those decide which translation and certification level applies. Before starting, make sure document numbers, issue dates and issuing-office names match across the set, then keep a digital copy of every page, including seals and signatures, then plan the timeline so certification finishes before the real filing deadline. The common failure in this group of cases is a translation that does not match the certification type required. The point to fix before starting is the real deadline, so the steps can be scheduled backwards from it. Keep a copy of every source document plus the receipt or docket from each step. If the receiving body confirmed its requirements by email, keep that message with the file. If multiple certified sets are needed, order them all in the first round to avoid re-queuing. For documents going abroad, include international shipping time in the plan. Temporary vehicle export runs on the carnet system; state the carnet number and destination country. Vehicle export declarations must carry the customs tariff code matching the body type. Vehicle export also needs the manufacturer's or dealer's sale notification document. Vehicle imports pair customs paperwork with registration, so assemble both sets consistently. Used-car sale contracts should record the odometer reading on the handover date. Some vehicle registration certificates are two-sided, and both sides need translating and certifying. Inter-province registration transfer notices go with the most recently updated logbook. Thai-script plate numbers must be romanised using one consistent system across the whole file. Once the set is complete, check it line by line against the destination's own checklist before filing. For overseas use of a Thai transport or customs document the sequence is: obtain the original or the issuer-certified copy, translate it into the target language, have the translation certified by the Legalisation Division of the Department of Consular Affairs, MFA, and then legalise it at the destination country's embassy or consulate where that country requires it. Always obtain the destination's written requirements first. A transport or customs translation must keep every number and code exact — licence number, plate, chassis and engine numbers, declaration number, tariff code, units, quantities and currency. Personal and company names must match the passport or company affidavit, dates must state whether the Buddhist or Gregorian era is used, and nothing may be summarised or omitted, seals and endorsements included. Thailand is not a party to the Hague Apostille Convention, so no Apostille is issued for Thai-issued documents; Thai transport and customs documents go through Department of Consular Affairs certification and destination-embassy legalisation instead. Where a destination asks for an Apostille, request written confirmation that it accepts the Thai legalisation route. Cost and lead time depend on page count, target language, the number of line items in the document and the certification steps required, so every file is quoted before work starts. Send scans of every page together with the written requirements from the transport authority, customs office or receiving agency via LINE @NAATI, call +66 80-557-8887 or email ilc@thainotary.co.th.

ปรึกษาฟรี — LINE @NAATI · โทร 080-5578887 · อีเมล ilc@thainotary.co.th