Minutes and a board resolution approving the grant — what should you know about inbound-related requirements?

The subject of this page is “Minutes and a board resolution approving the grant”, so it deals with the case-specific points first and the shared rules afterwards. The next step is confirming the filing channel and the copy or file format required. The specifics here are document type: Boardres, and those decide which translation and certification level applies. The terms that frame this page are Minutes · board · resolution · approving. What changes the timeline most here is whether the source documents are complete on day one. The biggest risk in cases like this is doing the certification steps out of order, which forces a restart. Before starting, count the number of certified sets needed before work starts, because extra sets restart the certification steps, then verify the source document is still within any validity window the recipient applies, then check that names are spelled identically to the passport or ID card on every page. Documents with a short validity window should be produced as close to the filing date as possible. Public holidays and embassy closures move certification queues more than most people expect. Note who signed each certification and on what date for later reference. Keep a copy of every source document plus the receipt or docket from each step. For cross-border donations, keep the registration evidence and the signing authority together in one bundle. When by-laws are amended, attach both the original and the amended text to show continuity. The board list must match the current register, otherwise the recipient questions signing authority. Include the auditor's page with foundation accounts, since funders review it first. A document issued overseas — a charity status certificate, a grant agreement or a donor's power of attorney — is used in Thailand only after certification in the country of origin under that country's system, then by the Royal Thai Embassy or Consulate there. It is then translated into Thai and the translation is certified by the Department of Consular Affairs before it is filed with a Thai body or a Thai bank. Organisation and personal names in English must match the registration certificate and the passport on every document in the set, and registration numbers, tax identification numbers, receipt numbers, amounts, currencies and dates are copied exactly. Translators do not interpret or condense. If the original contains an error the issuer must correct the original, because changing only the translation makes the set inconsistent and gets it returned. ILC handles documents only: translation, certified translation, coordinating a notarial services attorney and running certification at the Department of Consular Affairs and embassies. It is not a tax adviser, an auditor or a fundraising agent, it does not warrant that any organisation will be announced as a public charitable organisation, and it guarantees no decision by the Revenue Department, the foundation and association registrar, AMLO, a bank, a grant-maker or any foreign authority. Cost and lead time depend on page count, how many certified sets are needed, the target language and the steps the receiving party requires, so every file is quoted before work starts. Send scans of every page together with the written requirements from the donor, grant-maker, bank or receiving authority via LINE @NAATI, call +66 80-557-8887 or email ilc@thainotary.co.th.

ปรึกษาฟรี — LINE @NAATI · โทร 080-5578887 · อีเมล ilc@thainotary.co.th